OJP USHER GUIDE


Attendance

  • Please let your School Representative know as soon as possible if you will not be able to attend a performance so an alternate can be contacted.
  • Dress for the weather and wear comfortable walking shoes.
  • Ushers should make alternate care arrangements for preschool children and not bring them to the Center.


Before the Performance

Performances begin at 10:00 a.m. and 12:30 p.m. Please plan to arrive in the lobby at the Center 45 minutes prior to playtime (9:15 a.m. or 11:45 a.m.). This will allow you time to:

  • Register
  • Pin on school ID badge
  • Check master seating chart for your school’s area
  • Meet the other ushers from your school and discuss division of duties
  • Review the route you will use to your seats (doors/aisles)
  • Receive instructions from the OJP Usher Chairman.

Pages

  • When your school is assigned “Pages,” it is the responsibility of the School Representative or a parent to drive the pages from school and deliver them to the Center 45 minutes prior to the performance (9:15 a.m. or 11:45 a.m.)
  • The Olympia Junior Programs Page Supervisor will escort them to the dressing rooms where they will change into their costumes. She will give them instructions and take pictures of them in their costumes.
  • After their performance on stage, a copy of the picture will be presented to each Page as a memento. The children serving as Pages are supervised at all times.
  • Because no cameras are allowed in the theater, it is the policy of Olympia Junior Programs that pictures will be taken only by the Olympia Junior Programs Supervisor.
  • One usher should be assigned to meet the Pages at the door of the stage after they have changed back into their school clothes. He/she should lead them to their designated seats in their school’s seating area. Following the play, Pages return to school with their class on school transportation.
  • Please be sure there are sufficient seats on the bus for them to ride back.

Unloading Buses

  • Two ushers will meet each bus from your school. The first usher will escort the students to their assigned seating. The second usher will remain by the bus door assisting students during the unloading process and then follow the end of the line to the seating area.
  • DO NOT unload any buses until an Olympia Junior Programs official tells you to do so. Be sure students know their bus number. Olympia Junior Programs uses the number painted on the bus.
  • Unload by bus load not by class. Lead students to their assigned seats and seat BACK TO FRONT, or as instructed.
  • DO NOT ALLOW RUNNING. Sidewalks outside the Washington Center can be slippery. It is not always possible to usher the bus your child rides on to the Center.
  • If there are ribbons in your seating area to divide schools, advise teachers and students of the importance of leaving them in their original position.
  • After everyone from your school is seated, you may close the doors in your area. In following theater manners, students should remove hats and properly dispose of gum and candy.

During the Performance

  • Ushers must STAND throughout the performance. Ushers, along with teachers, are responsible for disciplining ANY child who is making a disturbance. It should take a child who continues to misbehave to the lobby and his/her teacher notified. Ushers posted at the doors will be issued flashlights by the Head Usher.
  • If a student requests to use the restroom see if he/she can wait until the play ends. If not, accompany the student to the restroom and wait for him/her either in the restroom or just outside. PLEASE CLOSE THE THEATER DOORS QUIETLY. If the student does not come out in a reasonable amount of time find out why. Olympia Junior Programs is responsible for any damage that occurs in the restrooms or the theate
  • If a student says he/she feels sick, remove him/her immediately. If an accident does occur in the seat, cleaning supplies are available at the registration table in the lobby.
  • If a student is sick due to heights, ask an Olympia Junior Programs official to reseat the student on the main floor. An usher from your school must stay near the student. After the performance take the student to his/her bus.
  • Please do not leave the student alone if seated away from his /her school.

After the Performance

  • Keep students quiet so dismissal announcements can be heard from the stage. Students may stand and stretch but should stay at their seats. When bus numbers (not route numbers) are called for your school, one usher is to lead the students to their bus and assist them in boarding. Other ushers may assist in the exiting process.
  • Before ushers go home they should check the area where their school was seated. Please check row by row, for gum on seat bottoms, candy and snack wrappers, and lost items to be returned to the school. Ushers might want to bring a plastic bag with them to aid in the cleanup.

Student Behavior Expectations

  • Use the Restroom before leaving school.
  • Leave all food, gum, and candy at school.
  • Leave all hats, including baseball caps, at school or remove them immediately upon exiting the bus.
  • Walk safely, in single file, from the bus to assigned seating area.
  • Have shoestrings neatly tied to avoid accidents on stairs.
  • Follow the ushers’ directions.
  • Sit with seats in down position.
  • Keep feet off seat in front of you
  • If your school is seated on one of the upper levels in front of the railing, do not lean over the railing or put your feet on it.
  • Refrain from talking or whispering during the play.
  • Clapping is the acceptable form of applause during the performance and after the play, when the actors come out on stage to bow.
  • After your bus number (not route number) is announced from the stage, walk safely in single file, from your seating area to the bus
  • Being patient while waiting for others to enter and exit the theater is part of a pleasant theater experience.
What to Expect
  • The play will last about 50 – 60 minutes. If the set or stage scenery is changed, it may be done in front of the audience, with the lights dimmed or with the curtains closed.
  • Actors in live theatre are real people and need to be given the respectful attention of the audience.
  • All of us at Olympia Junior Programs look forward to a great season at the Washington Center with you and your students! If you have questions, please do not hesitate to call your Olympia Junior Programs School Representative.
Emergency Procedures
  • In an emergency, Olympia Junior Programs personnel, ushers, teachers and students must follow the directions of the Washington Center House Manager and staff.
  • In case of fire, everyone will be dismissed to congregate across the street at Sylvester Park. In case of an earthquake, everyone will remain in the theater until Washington Center staff determines that it is safe to leave.
Parking Options for Olympia Junior Programs’ Volunteers
  • There is no specific parking lot for the Washington Center and parking nearby is limited. CARPOOLING IS RECOMMENDED.
  • Metered parking starts about 1½ blocks from the Washington Center. You should plan an about 2 hours and 15 minutes at the theater. For a map of parking in downtown Olympia, go to www.ci.olympia,wa.us/publicworks.
  • For information on parking options in downtown Olympia, go to http://olympiawa.gov/city-services/parking.aspx.
  • Olympia Junior Programs volunteers are responsible for parking fees at a meter or in a paid lot. Olympia Junior Programs cannot assume any liability for parking tickets received in the downtown area. See the enclosed map for further assistance with directions and parking options.
  • Inclement Weather: In case of inclement weather, please listen to KGY 1240 Radio Station for updated information about Olympia Junior Programs performances.

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